Quick Summary

  • Modular, vendor-neutral automated workflow software
  • Graphical workflow builder with drag-and-drop icons
  • Reprint management and automation
  • Easy-to-use, web-based interface

RICOH ProcessDirector

Automate print production processes




Keep your hands on the GUI, not the jobs
You know from experience that the more cooks in the kitchen, the slower things go. And you risk errors. Less hands on, higher efficiency and accuracy. With RICOH® ProcessDirector workflow software, jobs flow through production smoothly with complete integrity. And you can view and control everything using a browser-based interface.






Be a print management superhero
Do you want to increase productivity? Take on new applications? Offer your customers new capabilities? All are possible with RICOH ProcessDirector. It’s ideal for high-volume shops and complex applications because you can automate reprints, track every document and create reports for billing or compliance.



Ease into automation
Start small or customize RICOH ProcessDirector right away with optional features that build on these base capabilities:

  • Import work from external systems through host download, LPR or hot folder
  • Assign a workflow automatically
  • Manage print queues
  • Control printer operation
  • Track jobs from receipt of print files to final delivery
  • Automate the reprint process
  • Preview print to check a change before printing





Tick, tock. Time's a wasting.
Reduce labor costs, save money: the concept behind RICOH ProcessDirector. For example, the built-in viewer allows you to visually jump to any individual document, so you can reprint only that single piece. And the preview print function lets you print a sample of pages for approval as a step within a workflow, with full tracking. So when audits happen, no problem. You can also install optional features that verify the completion of each piece you produce and track deadlines.






Learn how to juggle without dropping a ball
The web-based user interface has a dashboard that runs on embedded web server software. You can manage jobs among multiple printers, prioritize jobs, move jobs to underutilized systems and a lot more, from a single point of control.





Move an icon, build a workflow
Just drag and drop icons to create visual diagrams that represent the flow of jobs in your system. When you automate business rules, jobs are sent through workflow branches. You can even include manual steps to track activities like quality assurance.





Size it, resize it, re-resize it
Because your business changes over time, so should your workflow solution. RICOH ProcessDirector offers more than 10 optional features, such as PDF Mailroom Integrity, deadline tracking, multisite management, inkjet ink tools and more. Additionally, there are more than 15 optional extended features available through professional services. And, special features for critical communications. Need more options? Either you or Ricoh can configure custom components.




Dazzle the post office, save money
When you improve mail logistics, you get a quick payoff. With RICOH ProcessDirector, you can lower postal costs by applying Intelligent Mail® barcodes, combining jobs with similar characteristics and sorting envelopes electronically into post office-ready groups. RICOH ProcessDirector also can be integrated with standard postal software packages, such as BCC and TEC Mailing, to automate address hygiene, bulk mail sortation, NCOA processing, CASS/PAVE processing and more.




Play well with others, all the time
RICOH ProcessDirector installs on top of your existing server platform running IBM AIX, Red Hat or SLES Linux, or Windows. It controls IPDS™ printers, most vendors’ inserters, third-party composition software and other Ricoh products. We use standard, documented architecture and interfaces so that you can manage your software and hardware according to your IT policies.

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Standard Features

Drag-and-drop workflow builder
There’s no need to build workflows from scratch. With RICOH ProcessDirector, you can drag and drop icons to build simple or complex workflows quickly. Visual diagrams represent the flow of jobs through your system. And when you apply conditional logic to automate business decisions, you set up the rules that send jobs through workflow branches automatically. For example, you can drive jobs that are over a set page count to print automatically on continuous feed printers and route smaller jobs to your cutsheet devices. It’s simple, it’s easy, and it saves you time and money.

Document-level print management
After you use logic-based tools to set up the media, finishing, and binding requirements for every document, RICOH ProcessDirector can use this knowledge to further improve productivity. For example, all the documents to be bound can be peeled out of the job and run separately and on a different time table.

Database-driven process control
RICOH ProcessDirector includes an embedded IBM® DB2® database, a powerful engine that lets you grow without adding overhead cost.

Print Services Facility™ (PSF) print driver
Run jobs on third-party and Intelligent Printer Data Stream™ (IPDS™) printers from within RICOH ProcessDirector. You can send jobs to the printer of your choice.

Access to third-party programs
Include other programs, like page formatting and document manipulation software, in your print workflow process. They can be installed on the RICOH ProcessDirector server or on remote Windows, AIX or Linux servers.


Optional Features

New! Automated Verification: Verify completion, prove compliance
With piece-level tracking and reporting, you can take on critical communications projects and any other jobs for which you need to verify completion: statements, personalized mail, books, direct mail or marketing collateral, and others. The optional Automated Verification feature works in PDF or Advanced Function Presentation™ (AFP™) workflows, and automates the verification process, which you can monitor and manage through the RICOH ProcessDirector GUI. And because your staff doesn't have to manually find and reprint damaged or missing pieces, you save bundles on labor costs. Here's what Automated Verification does for you:

  • Adds a unique barcode to each piece
  • Works with bolted-on or standalone cameras or other barcode-reading equipment, so you don't need a separate server
  • Scans each piece that moves through your workflow
  • Reconciles completed and non-completed pieces
  • Creates a reprint file
  • Provides a final reconciliation report

New! Deadline Tracker: Operate at top efficiency
Deadlines drive your business, and if you miss any, you risk unhappy customers and possibly financial penalties. The optional Deadline Tracker feature of RICOH ProcessDirector makes it easy to stay on top of deadlines, based on criteria you set. Because it works closely with RICOH ProcessDirector's workflow builder, Deadline Tracker is able to predict a job's path through a conditional workflow and apply scheduling time only to the steps that will occur. This means Deadline Tracker can accurately predict two things: when a job is taking longer than expected and when a delay puts the job at risk of missing its deadline.

All status information appears on RICOH ProcessDirector's GUI, so you're able to monitor all of your jobs in one place. Even with rush jobs that interrupt your schedule, Deadline Tracker helps keep your shop running at top efficiency.

Cutsheet Printer Support for Xerox and Kodak: Improve device utilization
Do you have Xerox and Kodak printers? No worries, we treat them like our own. With the optional feature that provides cutsheet printer support for Xerox and Kodak printers, you can manage these devices just like you manage Ricoh devices. Functionality includes media selection and finishing operations. You can set up job properties in RICOH ProcessDirector and JDF job tickets (using JDF XRX and KDK commands if you like) and use these properties to search for and schedule jobs with similar requirements, produce these jobs more efficiently and improve device utilization.

When these devices are managed by our workflow software, you can use any of them for printing or reprinting and to help maintain 100 percent integrity. This is essential for critical communications—documents that must be produced perfectly because they are regulated, customized or personalized.

InfoPrint Ink Suite: Reduce ink usage
When you use the optional InfoPrint Ink Suite feature with the InfoPrint 5000 roll-fed inkjet system, you can improve color output quality, lower ink usage, increase ink estimating accuracy and improve productivity. The Ink Savvy component optimizes print, image and graphic resource files. The Ink Estimation component automates ink usage estimates and produces ink usage/cost scenarios. The Enfocus PitStop server integration component provides a standard step to call PitStop server and automate the process that prepares files for print.

PDF Mailroom Integrity: Streamline mail logistics and apply logic-based finishing
The optional PDF Mailroom Integrity feature helps you manage and control print and mail processes using native Adobe® PDF. You can manage PDF jobs at a document level with tools that include:

  • An Adobe plug-in, which creates templates that define document properties and editing rules for text, images, barcodes, masking areas, etc.
  • Inserter support, which connects our workflow software to insertion equipment or camera software and provides file exchange for management of damages, reconciliation and reprints.
  • Workflow steps that give you a lot of flexibility to split, resequence and group individual documents within a PDF print file. You can achieve 100 percent reprint automation of PDF files without transforms.

Further, with this feature, you can boost efficiency by bringing together data, logic and finishing. Use the RICOH ProcessDirector Acrobat plug-in to set up finishing rules visually. Imagine mining information, such as a recipient’s name or club member status, from a multi-document print job and dynamically setting up the paper on which it prints. Or, what if you could easily find the document boundaries within a print job? Then, for example, if a document is greater than a certain number of pages, direct it to be perfect bound, and direct documents with fewer pages to be stapled. Or, set up subset stapling and logic-based media substitutions based on a sample file, and then automatically apply those rules every time that type of work comes through RICOH ProcessDirector.

Reports: Fine tune output management with data insights
The optional Reports feature helps you with capacity planning, production efficiency measurement, and problem determination. Collect data about job events, user actions and printer activity, and generate reports based on the data. Use the supplied standard reports or build customized reports if you prefer.

AFP Indexer: Index AFP files with ease
The optional AFP Indexer feature lets you create page groups and indexes (named groups and Tag Logical Element structured fields) in Advanced Function Presentation™ (AFP™) files. When you view an AFP file that contains page groups and indexes, you can navigate in the file to find pages containing specific index values. You can also reprint all the pages in one or more page groups.

AFP Editor: Add barcodes, make simple edits to AFP documents
Sometimes the AFP datastreams that you receive from mainframe systems or outside customers need minor changes before they can be printed. It’s difficult, if not impossible, to make these changes at the application level. Using the optional AFP Editor feature, you can take AFP datastreams into a visual tool and make changes. For example, create new barcodes and hidden areas so data, like old barcodes, does not print.

Inserters: Simplify insertion and reconciliation
The optional Inserters feature automates the insertion of printed documents and other inserts, such as marketing materials, into envelopes. You can prepare print jobs for insertion, write and send control files to inserter controllers, receive results files from inserter controllers and interpret them to determine the insert status of each document in the job, and automatically or manually reconcile the job and reprint any damaged documents.

Manufacturing Optimization: Control and track individual documents
With the optional Manufacturing Optimization feature, you can control and track individual documents within a print job. This expands your document workflow beyond controlling and tracking print jobs. With no application changes, you can change the way the individual documents are processed, using business rules to indicate how they should be processed. For example, you can split documents in the print job into subset print jobs, and sort them based on document-specific information like address data. Or group them into subset print jobs based on data in the document. Without Manufacturing Optimization, the data in an AFP file is all one large unit, so the tasks that you can do with it are limited.

Transforms: Convert datastreams accurately
The optional Transforms feature allows Adobe PDF, GIF, TIF, SAP, JPEG, PCL, PostScript® and Metacode1 print data to be easily utilized within the system.

  • You can accept these datastreams: PCL (Level 5/6), Adobe PDF (v1.7), Adobe PostScript 3™, TIFF, GIF, JPEG, AFP, Metacode.
  • You can output these datastreams: AFP, PCL (Level 5/6), Adobe PDF (v1.7), Adobe PostScript 3.

Designer: Link print production to composition
Composing documents outside of your print production workflow is limiting. You don’t have a single point of control through which you can manage your work against deadlines and centralize reporting. The optional Designer feature links your workflow to the GMC Inspire composition tool. When composition is linked to workflow, you can control the composition process and know that the workflow steps are happening on time and errors are tracked.

Command Center: Unite multiple print production sites
The optional Command Center feature provides a combined view of all jobs and assets in multiple locations. You can easily identify bottlenecks and move work from one site to another to better manage deadlines and keep devices busy.

Optional Extended Features: Fine tune output management even more
If you’re looking for even more ways to increase efficiency, lower postal costs and improve print control, we also offer optional extended features of RICOH ProcessDirector that are delivered by our professional services team. Ask your Ricoh production print specialist for more information.

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1. Requires InfoPrint XT.


Reduce ink usage
Use the optional InfoPrint Ink Suite with the InfoPrint 5000 roll-fed inkjet system to improve color output quality, lower ink usage, increase ink estimating accuracy and improve productivity. The Ink Savvy feature optimizes print, image and graphic resource files. The Ink Estimation feature automates ink usage estimates and produces ink usage/cost scenarios. Enfocus PitStop server integration provides a standard step to call PitStop server and automate the process that prepares files for print.



Streamline mail logistics
The optional PDF Mailroom Integrity feature helps you manage and control print and mail processes using native Adobe® PDF. You can manage PDF jobs at a document level with tools that include:

  • An Adobe plug-in, which creates templates that define document properties and editing rules for text, images, barcodes, masking areas, etc.
  • Inserter support, which connects our workflow software to insertion equipment or camera software and provides file exchange for management of damages, reconciliation and reprints.
  • Workflow steps that allow splitting, resequencing and grouping of individual documents within a PDF print file. You can achieve 100 percent reprint automation of PDF files without transforms.





Fine tune output management with data insights
The optional Reports feature helps you with capacity planning, production efficiency measurement, and problem determination. Collect data about job events, user actions and printer activity, and generate reports based on the data. Use the supplied standard reports or build customized reports if you prefer.





Stay on top of deadlines
The optional Service Level Agreement (SLA) feature helps you make sure that jobs meet the performance commitments because it sets job checkpoints that let you track the progress of jobs anytime. The software also can make predictions about which printers to use, and the Expected Work tool lets you to track SLAs for jobs that haven’t yet arrived.




Index AFP files with ease
The optional AFP Indexer feature lets you create page groups and indexes (named groups and Tag Logical Element structured fields) in Advanced Function Presentation™ (AFP™) files. When you view an AFP file that contains page groups and indexes, you can navigate in the file to find pages containing specific index values. You can also reprint all the pages in one or more page groups.




Add barcodes, make simple edits to AFP documents
Sometimes the AFP datastreams that you receive from mainframe systems or outside customers need minor changes before they can be printed. It’s difficult, if not impossible, to make these changes at the application level. Using the optional AFP Editor, you can take AFP datastreams into a visual tool and make changes like creating new barcodes and hidden areas so data, like old barcodes, does not print.




Simplify insertion and reconciliation
The optional Inserters feature automates the insertion of printed documents and other inserts, such as marketing materials, into envelopes. You can prepare print jobs for insertion, write and send control files to inserter controllers, receive results files from inserter controllers and interpret them to determine the insert status of each document in the job, and automatically or manually reconcile the job and reprint any damaged documents.



Control and track individual documents
The optional Manufacturing Optimization feature expands your document workflow beyond controlling and tracking print jobs to controlling and tracking individual documents in a print job. With no application changes, you can change the way the individual documents are processed, using business rules to indicate what processing to do. Split documents in the print job into subset print jobs, and sort them based on document-specific information like address data, or group them into subset print jobs based on data in the document. Without Manufacturing Optimization, the data in an AFP file is all one large unit, so the tasks that you can do with it are limited.




Let transforms do their magic
The optional transform features allow Adobe PDF, GIF, TIF, SAP, JPEG, PCL, PostScript® and Metacode1 print data to be easily utilized within the system.

  • You can accept these datastreams: PCL (Level 5/6), Adobe PDF (v1.7), Adobe PostScript 3™, TIFF, GIF, JPEG, AFP, Metacode.
  • You can output these datastreams: AFP, PCL (Level 5/6), Adobe PDF (v1.7), Adobe PostScript 3.




Link print production to composition
When you compose documents outside of your print production workflow, you don’t have a single point of control through which to manage your work against SLAs and centralize reporting. The optional Designer feature links your workflow to the GMC Inspire composition tool so you can control the composition process and know that the workflow steps are happening on time and errors are tracked.





Unite multiple print production sites
The optional Command Center feature provides a combined view of all jobs and assets in multiple locations. You can easily identify bottlenecks and move work from one site to another to better manage deadlines and keep devices busy.





Fine tune output management even more
If you’re looking for even more ways to increase efficiency, lower postal costs and improve print control, check out the optional extended features of RICOH ProcessDirector that are delivered by our professional services team.


Back to Top

1. Requires InfoPrint XT.

System Requirements (windows, other OS)

Minimum hardware requirements:

  • AIX—One or more 1.9 GHz or faster RISC processors
  • Linux—One or more 2.9 GHz or faster standard Intel® processor-compatible hardware
  • Windows—One or more 2.9 GHz or faster standard Intel processor-compatible hardware
  • 4 GB or more RAM1
  • 200 GB or more disk storage
  • Display with minimum resolution of 1024 x 768
  • Connectivity to the LAN
  • DVD-ROM device


Software requirements:
  • AIX 6.1 TL 06 with SP03 or AIX Version 7.1 TL 00 with SP03, 64-bit
  • SLES 10 for x86 with latest service packs, 64-bit
  • SLES 11 for x86 with latest service packs, 64-bit
  • Red Hat Enterprise Linux 5.6, 5.7, 5.8, 6.1, 6.2, 64-bit
  • Windows 2008 Server R2 64-bit
  • Windows 8 Enterprise Edition


Submission methods:
  • LPR
  • File copy or FTP to hot folders
  • z/OS® AFP Download Plus
  • Download for z/OS

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1. 12 MB RAM required for Inserter or Manufacturing Optimization features.

To place an order or ask a question, contact us.

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Sales

1-877-646-3677

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P.O. Box #141757
Austin, Texas
78714-1757

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