Automated Document Factory solution

Complete relief for print and mail headaches

Control, manage and automate your print and mail operations

Our Automated Document Factory (ADF) solution is designed to automate and control your entire print and mail processes so you can solve three common challenges:

• Postal optimization
  Maximize postal tracking and feedback programs and postal discounts to make the best use of every dollar you spend with InfoPrint’s IMB Utility for Intelligent Mail^® Barcode.
• Mailroom integrity
  Know that every envelope was mailed with the right customer information and be ready to prove it. The new InfoPrint Mailroom Integrity Solution automates the mailroom printing and inserting process allowing you to track mailpieces from receipt throughout insertion.
• Output management
  Centralize site management (for single or multiple sites) to maximize throughput and utilization and help facilitate backup and disaster recovery

Solve your print and mail challenges

Get the most out of your postage, devices and people by implementing ADF capabilities such as:

• Electronic postal sortation, commingling of jobs and sorter optimization
• Automated handling of reprints and return mail
• Real-time document tracking and audit trail reporting
• Centrally implemented Intelligent Mail^® barcode utility
• Centralized, automated process control
• Reporting to gain visibility into jobs, operators and devices

Brochure
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Additional Information
Obtain the high-performance ADF solution you need now, and make no payments until 2009!

Automated Document Factory solution

Complete relief for print and mail headaches

Driven by its workflow backbone, InfoPrint ProcessDirector, an ADF solution can automate and control your entire print and mail process, helping you:

• Drive printers
• Automate reprints through insertion
• Provide detailed event information to manage operations
• Control the process and jobs from a single interface
• Eliminate manual intervention and its related delays and errors

As an open, integrated solution, InfoPrint’s ADF solution can work with many InfoPrint components as well as third-party software and hardware. While each ADF solution can be designed to match specific requirements, the base components may include:

Architecture	InfoPrint Advanced Function Presentation™ (AFP™) Device-independent AFP integrates easily with existing print/mail systems and provides a high level of data control, security and integrity. Learn more >
Software	InfoPrint Mailroom Integrity Solution This solution includes InfoPrint ProcessDirector plus the add-on features you need to track mailpieces from receipt through insertion. Each mailpiece can be indexed, barcoded and automatically reprinted if it’s mangled at the inserter. Full tracking and audit trails help you prove exactly what was printed, inserted and mailed – compliance is easier and faster. Learn more > InfoPrint Productivity Tracker Enables the capture of job, operator and printer data, which can help to optimize print operations. Learn more >
Color/monochrome printing	InfoPrint 4100 A high-speed, monochrome, continuous form production output solution. Produces very high quality text and images with a 19.5" (495 mm) format on a wide range of papers. Learn more > InfoPrint 5000 State-of-the-art full-color, continuous forms inkjet drop-on-demand printing system with high print quality at high speeds for AFP, PS, and PDF applications. Learn more >
Professional Services	Professional Services Assessment, design and implementation using existing software and hardware whenever possible. An InfoPrint ADF solution can integrate with nearly all pre- and post-processing equipment. Learn more >

Automated Document Factory solution

Complete relief for print and mail headaches

Features	Benefits
A vendor-neutral, closed-loop system beginning at document inception and ending at customer response	More easily support future growth initiatives such as color, TransPromo, Intelligent Mail® barcode and electronic document distribution
Unique document pool technology	Enables print stream manipulation and electronic job commingling to help you optimize postage
Electronic postal sortation, commingling of jobs and sorter optimization	Maximize postal discounts and postal tracking/feedback programs
Centralized management for single or multiple sites	Maximize throughput and utilization and facilitate backup and disaster recovery
Real-time document tracking and audit trail reporting	Know that every envelope was mailed with the right customer information and be ready to prove it and gain visibility into jobs, operators and devices
Centralized, automated process control	Automated handling of reprints and return mail

Automated Document Factory solution

Complete relief for print and mail headaches

Q. What are some of the problems that companies solve with an ADF?

A. Here are some issues that an ADF can help solve:

• "Our postal costs are too high."
• "We’re spending more every year on equipment and staff to meet SLAs."
• "A test job was mailed by mistake. Our customers were not happy."
• "Our customers have complained that they sometimes receive two statements."
• "Customer data ended up in the wrong envelopes. What a wake-up call."
• "We have three full-time people dedicated to reprints and return mail."
• "Sure, we have a backup facility, but we’re not really connected except by truck."
• "Unfortunately we have no way of knowing at the end of the day if every job and document was printed correctly and mailed."
• "We can’t afford the cost or the time to change our mainframe applications."

Q. What are some of the results companies have seen with an ADF?

A. Postal optimization has saved hundreds or millions of dollars for some of our clients. Many companies are able to reassign staff because they no longer have to intervene manually to handle reprints or returned mail. For some, higher productivity is the goal – shorter print windows, automated tracking and reconciliation, ability to take on new or larger projects. Operational results experienced include:

• Controlling both mainframe and open systems jobs by transforming other data streams into Advanced Function Presentation^™ (AFP^™)
• 100% tracking (by mail piece), auditability and regulatory compliance
• Improved consistency and quality of output and elimination of production bottlenecks with fully automated reprints.
• Expanding the ADF to another site to enable disaster recovery/backup capabilities and the additional benefit of load balancing
• Multi-site management using one GUI

Q. What are the most common reasons for high postal costs?

A. You may be spending more money on postage than necessary because your mail pieces aren’t sorted properly, jobs aren’t commingled to maximize discounts (for example, bills and coupons), or sorters aren’t optimized, causing the need for more equipment and staff to meet deadlines.

Q. Why do we have equipment bottlenecks – low utilization and slow throughput?

A. Two big causes of low utilization are the inconsistent inserter loads and the manual handling of reprints. Slow throughput can happen because jobs are run sequentially vs. being batched.

Q. What are the implementation options for an ADF?

A. You can engage InfoPrint Solutions Company to assess, design and implement your ADF. Or we can work with you collaboratively – an arrangement that allows you to use your team’s time and skills.