Quick Summary

  • Control PDF jobs from receipt through delivery
  • Build customized workflows in a flash
  • Manage jobs sent to multiple printers
  • Reduce labor costs, save postage

RICOH ProcessDirector Express

Automate workflow processes with dashboard control



Wave the automation wand
The more human touch points you have in your print production processes, the more errors and delays can happen. Go from "hands on" to "hands off" with RICOH ProcessDirector Express. Just set up the rules, and the software does the rest. You won't be bogged down by repetitive manual tasks, and you can oversee every step of PDF document production from the time you receive a file until it's sent on its way by whichever delivery method you choose.





Bring in new work
With this powerful print manager, you can produce regulated documents perfectly. Jobs like statements, healthcare enrollment kits, lottery tickets, checks and credit information. And provide the proof of compliance that these critical communications require.



Start small, or not
Right “out of the box” RICOH ProcessDirector Express helps you save a lot of time. And it’s modular, so you can add features that build on these base workflow process capabilities:

  • Import work with external systems through line printer remote (LPR) or hot folder
  • Manage print queues and control jobs from receipt of the print file to final delivery
  • Manage document reprints from within a print center
  • Use a file viewer to find the pages of PDF jobs that need to be reprinted
  • Enable third-party and user-written applications to be a step in the workflow
  • Send emails with attachments as a step in a workflow





See all, know all, control all
With the easy-to-use web browser-based GUI dashboard, you can manage jobs among multiple printers, prioritize jobs and move jobs to underutilized systems. It's the print control you’ve dreamed of having.






Build workflows in a flash
Graphical workflows make your job a lot easier. Our drag-and-drop icons let you create visual diagrams in seconds. And you can automate business rules, so jobs go through the right workflow branches automatically.




Know that you won't be left behind
We keep adding new features to RICOH ProcessDirector Express so you can keep improving efficiency and attract new business. Some of the optional features include PDF Mailroom Integrity, Enfocus PitStop Connect, Ultimate Impostrip Connect, Advanced Transforms and Reports. And, special add-ons for critical communications, like Deadline Tracker and Automated Verification.




Get all the postal discounts you deservel
Want to be sure you're eligible for the most discounts possible? The optional PDF Mailroom Integrity feature delivers true document-level automation so you can prepare mailings like a pro: index and edit PDFs visually; split, resequence or group documents within a print file; apply barcodes; commingle jobs with similar characteristics; sort envelopes into post office-ready groups; integrate inserters and automate reprints.




Believe in vendor neutrality? We do, too.
Just install RICOH ProcessDirector Express on top of your Windows or Linux server platform, or use it with Windows 8 on your laptop. You can control PCL, PDF and PostScript® printers, most vendors’ inserters and printers from Ricoh and other vendors. If you want to run on IBM® AIX® or use IPDS™ printers, you can upgrade to RICOH ProcessDirector .


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Standard Features


Preview a print sample
The preview print feature enables you to print a representative sample of pages from within a job for approval, as a step within a workflow. And you can track the approval process and comply with audit requests.

Simplify reprinting or repositioning
You can use the browser-based viewer to select the correct print jobs in the queue for precise repositioning and reprints.

Relax, the database is good to go
RICOH ProcessDirector Express has an embedded IBM® DB2® database, a powerful engine that lets you grow without adding overhead cost. It can handle the production details for millions of documents so you can keep saying yes to new work.

Never say no to add-on software
With the ability to plug in optional features and to interact with third-party software, you can manage both current and future production processes and lower overall total cost of print.

Build workflows quickly and easily
There’s no need to build workflows from scratch—too time consuming! With RICOH ProcessDirector Express, you can drag and drop icons to build simple or complex workflows quickly. Visual diagrams represent the flow of jobs through your system. When you apply conditional logic to automate business decisions, you set up the rules that send jobs through workflow branches automatically. For example, you can specify logic that will drive jobs that are over a set page count to print automatically on continuous feed printers and route smaller jobs to your cutsheet devices.






Optional Features


New! Prove every document is printed accurately
When your staff has to manually find and reprint damaged or missing pieces, this takes a lot of time and might put deadlines at risk. Instead, you can use the optional Automated Verification feature for piece-level tracking and reporting. This feature works in PDF or Advanced Function Presentation™ (AFP™) workflows, and it automates the entire verification process, which you can monitor and manage through the RICOH ProcessDirector Express GUI. Here's how Automated Verification helps you confirm that jobs are complete and accurate:

  • Adds a unique barcode to each piece that you use to track pieces through production
  • Scans each piece so you know status at various points in the workflow (works with cameras or other barcode-reading equipment that works over TCP IP and port communication)
  • Reconciles completed and non-completed pieces and creates a reprint file automatically — this automates one of the most labor-intensive tasks in your shop
  • Provides an audit trail of how many pieces are reprinted, so you can provide evidence of compliance or job outcomes .

New! Stay on top of deadlines
Deadlines drive your business, and if you miss any, you risk unhappy customers and possibly financial penalties. The optional Deadline Tracker feature of RICOH ProcessDirector Express makes it easy to stay on top of deadlines, based on criteria you set. Because it works closely with the RICOH ProcessDirector Express workflow builder, Deadline Tracker is able to predict a job's path through a conditional workflow and apply scheduling time only to the steps that will occur. This means Deadline Tracker can accurately predict two things: when a job is taking longer than expected and when a delay puts the job at risk of missing its deadline.

All status information appears on the GUI, so you're able to monitor all of your jobs in one place. Even with rush jobs that interrupt your schedule, Deadline Tracker helps keep your shop running at top efficiency.

Manage multivendor devices within the workflow
With optional cutsheet support for Xerox and Kodak printers, you can manage them just like Ricoh printers. You can select media and finishing operations and set up job properties in RICOH ProcessDirector Express and JDF job tickets (using JDF XRX and KDK commands if you like). And you can use these properties to search for and schedule jobs with similar requirements. When these devices are managed by our workflow software, you can use any of them for printing or reprinting and know that all printed pages are the same.

Apply logic to media and finishing decisions
When you opt for the PDF Mailroom Integrity feature, you can improve mail handling and earn postal discounts. But there's a lot more to this feature. You can select media and set up finishing rules visually. For example, you can mine information, such as a recipient’s name or club member status, from a multi-document print job and dynamically set up the paper on which it prints. Or, easily find the document boundaries within a print job. Then, for example, if a document is greater than a certain number of pages, direct it to be perfect bound. Or, staple documents with fewer pages.

After you use the logic-based tools to set up the media and finishing requirements for every document, RICOH ProcessDirector Express can use this knowledge to further improve productivity. For example, all the documents to be perfect bound can be peeled out of the job and run separately and on a different time table. .

No PDF? No problem.
If you have a need to manage documents, but your data is in another datastream, the optional Transforms feature allows you to use Adobe® PDF, PostScript®, PCL and Advanced Function Presentation™ (AFP™) print data easily within the system. You can take advantage of document-level information and control.

Fine tune print production efficiency
The optional Reports feature helps you with capacity planning, production efficiency measurement, and problem determination. You can collect data about job events, user actions and printer activity, and generate reports based on the data.

  • View reports and change how the information is displayed.
  • Modify the supplied reports to create your own customized reports.
  • Save and delete reports.
  • Export reports as comma-separated value (CSV) files so you can print them or manipulate the data in spreadsheets or other applications.
  • Run a report as a step in your workflow.

Automate the pre-flight process
The optional Enfocus PitStop Connect feature provides a standard step to call PitStop server and automates the process that prepares files for print. One less manual task to worry about!

Apply impositioning templates automatically
The optional Ultimate Impostrip Connect feature provides a standard interface from RICOH ProcessDirector Express to Ultimate Impostrip OnDemand Digital Automation (ODDA). Save time by invoking templates within a workflow.

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Document-level automation with PDF printing
The optional PDF Mailroom Integrity feature delivers true document-level automation for the management and control of print and mail processes using the native Adobe® PDF datastream. Track PDF jobs at a document level, integrate inserters and automate reprints. Gain the ability to visually index and edit PDFs and add barcodes. The feature ships with additional workflow steps that allow you to split, resequence or group documents within a PDF print file.




No PDF? No problem.
If you have a need to manage documents, but your data is in another datastream, the optional Advanced Transforms feature allows you to use Adobe® PDF, PostScript®, PCL and Advanced Function Presentation™ (AFP™) print data easily within the system. You can take advantage of document-level information and control.





Fine tuned print production efficiency
The optional Reports feature helps you with capacity planning, production efficiency measurement, and problem determination. You can collect data about job events, user actions and printer activity, and generate reports based on the data.





  • View reports and change how the information is displayed.
  • Modify the supplied reports to create your own customized reports.
  • Save and delete reports.
  • Export reports as comma-separated value (CSV) files so you can print them or manipulate the data in spreadsheets or other applications.
  • Run a report as a step in your workflow.



Miss a deadline? Not likely.
The optional Service Level Agreement feature helps you keep performance commitments. RICOH ProcessDirector Express sets job checkpoints that let you track the progress of jobs as they flow through the system. Based on the job and printer speeds, it can also make predictions about which printers to use. You can track SLAs for jobs that haven’t yet arrived into the system using the Expected Work tool.






Include pre-flighting
The optional Enfocus PitStop Connect feature provides a standard step to call PitStop server and automates the process that prepares files for print.





Include impositioning templates
The optional Ultimate Impostrip Connect feature provides a standard interface to Ultimate Impostrip OnDemand Digital Automation (ODDA). This enables you to apply impositioning templates automatically within a workflow.

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System Requirements

Hardware

  • Linux—One or more 2.9 GHz or faster standard Intel® processor-compatible hardware
  • Windows—One or more 2.9 GHz or faster standard Intel processor-compatible hardware
  • 4 GB or more RAM; for any document processing features, 12 GB RAM is the minimum requirement
  • 200 GB or more disk storage
  • Display with minimum resolution of 1024 x 768
  • Connectivity to the LAN
  • DVD-ROM device


Software

  • SLES 10 for x86 with latest service packs, 64-bit
  • SLES 11 for x86 with latest service packs, 64-bit
  • · Red Hat Enterprise Linux (64-bit) 5.6 and above or 6.2 and above
  • Windows 2008 Server R2 64-bit
  • Windows 8 Enterprise Edition

Submission Requirements

  • LPR
  • File copy or FTP to hot folders via file copy or FTP
  • Multipurpose Internet Mail Extensions (MIME) package (PDF/JDF)

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General

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How To Buy

To place an order or ask a question, contact us.

United States
Sales

1-877-646-3677

Email us now

P.O. Box #141757
Austin, Texas
78714-1757

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Financing

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Global Financing

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From acquisition through daily use and disposal, Financing can help build the foundation of a cohesive print solution strategy that can help you.

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